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Financial Resources

Travel & Reimbursement Procedures 

You must plan your travel according to Stanford University’s travel policy. Review the steps for budgeting, approval, and reimbursement procedures.

Federal - State Income Tax Withholding (W-4 & DE-4 Forms) 

Complete Form W-4 so that Stanford can withhold the correct Federal income tax from your pay. Because your tax situation may change, you may want to refigure your withholding each year.

Direct Deposit Form 

Have your paychecks directly deposited to your financial accounts.

Employment Eligibility Verification (I-9 FORM)

All Stanford employees must have an active I-9 form on file. This form requires copies of your passport, and if you are an Alien, your I-94 entry card, Visa, DS-2019, etc. Read the enclosed instructions for more information.

Shell Fund Application Form

The Shell Foundation provides funds for students in the School of Earth Sciences who travel in relation to the academic work they are doing. This can be to deliver a research paper to a professional meeting or to conduct field work related to the research project you are doing to earn your degree. Funds are generally limited to one time per student per academic year.

Graduate Incidental Fund Application

The purpose of this fund is to provide an additional resource to PhD students in support of their individual research progress that a faculty advisor might not otherwise be able to provide.