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Financial Resources

Travel & Reimbursement Procedures

You must plan your travel according to Stanford University’s travel policy. Review the steps for budgeting, approval, and reimbursement procedures.

Fellowships & Grants Opportunities

Shell Travel Fund Application
The Shell Foundation provides funds for students in the Department of Geophysics who travel in relation to the academic work they are doing. This can be to deliver a research paper to a professional meeting or to conduct field work related to the research project you are doing to earn your degree. Funds are generally limited to one time and $1500 per student per academic year, and a lifetime cap of $2500.  Applications may be submitted at any time during the year, preferably before travel is booked.

McGee/Levorsen Research Grant Program
The School of Earth Sciences administers the McGee and Levorsen Research Grant Program, allowing research grants of up to $4,000, with an annual application deadline typically in April.

Federal - State Income Tax Withholding (W-4 & DE-4 Forms)

Complete Form W-4 so that Stanford can withhold the correct Federal income tax from your pay. Because your tax situation may change, you may want to refigure your withholding each year.

Direct Deposit Form

Have your paychecks directly deposited to your financial accounts.

Employment Eligibility Verification (I-9 FORM) (PDF file)

All Stanford employees must have an active I-9 form on file. This form requires copies of your passport, and if you are an Alien, your I-94 entry card, Visa, DS-2019, etc. Read the enclosed instructions for more information.