World Geothermal Congress 2020+1
March - October, 2021
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Instructions to Poster Presenters (Hybrid/Virtual Meeting WGC2020+1):

The WGC2020 event will be be run as five live VIRTUAL events, scheduled one each month in March through July, followed by an IN-PERSON event in October held at the Harpa Convention Centre, Reykjavik, Iceland. Each live event will be associated with a Poster session. The poster sessions will not be live, but registrants can preview and ask questions (in writing) in advance. We are asking poster presenters to prerecord a video, and upload the video in advance of the event.

Conduct of the virtual poster session:

  1. Authors will prepare a video of their talk in advance. Attendees will be able to watch these videos at any time between April and October.
  2. Presenters do not to attend the virtual poster session. The posters will be available 24 hours/day for the months of April to October.
  3. There is no specific time or date for the poster sessions -- they are shown in the Schedule associated with the topic, however the poster sessions remain open continuously, all four of them starting in April.
  4. You can view the videos at any time. The preview webpage may show written questions placed by viewers -- the authors can provide written answers. These written questions/answers are an important part of the interaction.
  5. Some of the poster videos may not be in English. However, you can switch on the captions (CC) and change the settings to see the captions in English (or many other languages).

Preparing a video poster:

ALL speakers, including poster presenters are asked to upload a video of their presentation, including those who will attend in person in Iceland in October (this is to make it feasible for virtual registrants to view your poster presentation remotely). In your video, you are welcome to use a normal Powerpoint presentation format, using several slides (you do not have to use the 'single poster' format in the video). Poster videos are the same as presentation videos, the only difference being that poster videos will have a text-only question/comment process instead of a live Q&A session.

There will also be the opportunity for poster authors who attend in person in Iceland to bring and display a physical poster. This will not be a substitute for a video, but as an additional opportunity.

We recognize that some authors have chosen a poster presentation because they are not comfortable presenting in English (the official language of the World Geothermal Congress). It is acceptable for you to ask a coworker to make the video in English on your behalf. If that is impossible, Poster videos can be made in your native language (the participants will be able to see an automated translation in the YouTube version of your video).

Please note that this approach will make it necessary for us to receive the video files by Tuesday 30th March 2021.

As online presentations, your video will work best with an aspect ratio of 16x9, please use that size in your presentation.

The duration allowed for your presentation is 15 minutes. So please make your video no more than 15 minutes long.

Please be sure that your voice is loud and clear, as the videos will be hard to hear if audio volume is too low. It is best if you pretend that you are speaking in a large room (not sitting in front of your computer) -- project your voice.

Please upload your MP4 or MOV video file to this website, using the Upload button to the right of your paper title.. Files should be uploaded no later than Tuesday 30th March 2021, 4:00 PM.

Your poster presentation video will be put online throughout the World Geothermal Congress (April - October), but will not be included in the Proceedings. Registered participants will be able to view your video remotely and make comments and questions online. You will be able to respond to these comments (also online).

How to make your video

There are two easy ways to make your video:
  1. Using Zoom. You can install a personal version of Zoom for free. Open a personal meeting, share your screen with your presentation, and record the talk as you give it. Zoom will save the MP4 file on your computer, which you can then upload to this website.
  2. Here's a link to a useful video that shows how to do it:
  3. Using Powerpoint. Later versions of Powerpoint (2013 and later) allow you to record your talk when in SlideShow mode. This adds an audio file to each slide (Office 365 and version 2019 can add a video file also). When you're finished, use Save-As and save as an MP4 file. Then upload to this website.
  4. Here's a link to a useful video that shows how to do it:

Of these two, Zoom is probably the better choice, because the MP4 file is smaller and it is easier to include yourself in the video.

Please be sure that your voice is loud and clear, as the videos will be hard to hear if audio volume is too low.

There are two ways to upload your file. Please try the first one first. If you have trouble uploading (you may see a response Invalid file upload) then your file may be too big (the limit is 140MB). In this case you could try the second method shown on the Upload page -- in this case, it is very important that you name the file exactly as specified (which is by your PaperNumber).

Please do not upload your video more than once. Check that your video is the way you want it, before uploading. Replacing videos that have already been uploaded is actually quite difficult for us, and may lead to errors in which video finally ends up online.

If you'd like to use it, here is a useful Zoom background that you may choose to use for your video: HarpaZoom2.png.

Physical Posters in Reykjavik

If you plan to also bring a physical poster to Reykjavik, note that the poster size is portrait A0 (841mm × 1189mm) (2.7592ft x 3.9009ft).

Thanks for participating in the World Geothermal Congress -- see you there!
Last updated: Sunday 18th April 2021

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