Stanford Geothermal Workshop
Instructions for Preparing Papers:
Due no later than Feb. 1, 2013
The Stanford Geothermal Workshop Proceedings
are exclusively electronic, and will only be published on CD-ROM, not on
paper.
This means that authors need to take care to prepare their papers
carefully
to ensure that they will appear properly when loaded by readers from
the
CD-ROM. All papers must be submitted in electronic form (prefreably by upload, although e-mail, or
on disk are fallback choices) -- we cannot include papers sent by fax or in hard-copy only.
Our required form for the files is in Word format (either
Windows
or Macintosh). The papers should be prepared as a single file, with all diagrams included.
Preparing Your Files
-
Please use the document templates we have provided. These will help
provide
a uniform format for the final document. You can download the templates
from our web page at template.html
-
Please use the styles in the document. For example, use Heading
1 style for section headings, Heading 2 style for
subsections
and Figure Caption style for figure captions.
-
When placing pictures, use Paste Special, and paste them as
pictures.
This makes the resulting file much smaller and more portable. It is
usually
better not to select "Float Over Text". Color diagrams
are
OK. If your original diagrams are not in electronic form, please scan
them.
-
If you are using a Macintosh, do not convert your final file to Windows
format. Just send us Macintosh format on a Macintosh disk.
- If you are using Word 2007 or 2010, please save your file in Word 2007/2010 format and send us the .docx file. If using Word 2003 or earlier, please save in Word 2003/2000/1997 format and send us the .doc file. Do not convert .docx to .doc, or .doc to .docx, just send the native format for the version of Word you are using. Our automatice PDF conversion programs can handle both .docx files (Word 2007/2010 native format) and .doc files (Word 2003 native format)..
Sending Us Your Files
-
Please send us your file by uploading the file on the website. Also possible (but not preferred) are e-mail, or on disk. We can
read
CD-R, CD-RW.
- Your electronic files must arrive at Stanford University by Feb. 1, 2013 so we have
enough time to prepare the Proceedings CD. Note that we will
not create a "preprint" CD -- the final and only Proceedings CD will be distributed
at the workshop itself. Any papers that have not been received by Feb. 1, 2013 will not be included. This is the final and absolute deadline.
- Note that last year, we received more papers than could be accommodated in the program. Papers will be allocated presentation slots only after the actual docx or doc file has been received.
Including Supplemental Data
-
If you wish to include tabular data, spreadsheets, figures such as maps etc., you may
sent us additional files that can be put on the CD with your paper.
Please
consider that the CD may have a "shelf-life" of 20-30 years so it is
important
to present the data in as portable a format as possible. We suggest a
simple
format such as a plain text file or comma-separated data text file.
Other
formats you might consider could be Postscript or PDF for maps or
larger
diagrams.
-
The files should have easily understood names. The CD format restricts
file names to be in the 8.3 format (e.g. filename.ext). You should give
your files names such as table1.txt, or figure1.dat, or figure9.ps.
-
You can refer to the supplemental file in your paper (e.g. "data for
this
figure can be found in the file filename.txt"). On the CD, we will make
links in your manuscript to point to the data files.
Slides
-
We will provide for computer-projection of PowerPoint slides. Please upload a copy of your PowerPoint
presentation
ahead of time so we can load it onto our computers (except in extraordinary circumstances, we prefer not to use presenters' own computers because of the delays caused by connecting and disconnecting machines).
The final deadline for the powerpoint files to be uploaded to Stanford is
February 8, 2013. Bring a second copy of your powerpoint file to the conference on CD or memory stick.
-
We will no longer place copies of the slides on the Proceedings CD, as
there is not sufficient space.
Last updated:
Wednesday, August 6, 2012 2:36 PM