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Creating email aliases and email lists
Last revision November 11, 2004
Creating email aliases
Sometimes you may need to receive email using a different name than
your pangea account name. For example, your account name may be cryptic
or hard to remember. A research or student group may also want to use
a single email address that forwards to multiple accounts. To set up
mail aliases on pangea, send a request to the
pangea system manager.
Remember, an email alias is just another address that people can use
to send mail to you. The mail all ends up in your regular pangea account
"INBOX". The alias does
not
change your pangea account name, which you continue to use for any
connections you make to pangea to read mail, run programs, access
file shares, etc.
Creating private email lists
You can create any private email list by using the
address book
feature of your email program, such as
pine
or
Eudora.
This list only works for you, because it is in your private address book.
Warning
for
pine
users: we have
had problems on pangea with large address book lists in the
pine
program.
pine
sometimes fails to deliver to all the people on a large list.
Please limit your lists to less than 30 addresses when using
pine.
If you need to send an email to a longer list,
create two or more lists, for example, "group1" and "group2", and split the
addresses between them.
You can generate an email list of a subset of the people in the School of
Earth Sciences at any time using our online web-based
Personnel Database.
First, login to the database with your SUNet ID, using the link
in the upper right of the page -- the email list feature is only
available to folks in Earth Sciences.
Then do a search to find all Earth Sciences personnel that
match your specified criteria, such as "Faculty in GES".
The results page will contain a link at the top named
Send e-mail to list.
Click on that link to go to a mail form where you can send a message
directly to everyone who matched your search criteria, or,
cut and paste their email addresses from that form into your own
mail program or address book.
Creating public email lists
There are two ways to make public email lists. A public list is an
email address on the server that is automatically expanded
by the server
to the complete list of email addresses of all the participants.
Because the list is defined on the server, anyone can send an email to
the list address and it will be resent to everyone on the list.
The
pangea system manager
can set up such email lists on pangea, pointing to a simple text file
of the addresses contained in the list. Someone from the group
requesting the list must agree to maintain the list. This person will
have access to modify the file, to add, remove, or change email
addresses. Other people on the list will not be able to modify their
own address entry.
A more general mailing list solution is to use the
Stanford mailing list server.
This server is optimized to maintain lists very flexibly using a web or
email interface. It can handle very large lists. The list can be
"open", meaning that anyone can add or remove himself from the list, or
"closed", so only the list maintainer can add or remove addresses.
Options control who can send emails to the list: the list maintainer
only, anyone on the list, or anyone in the world.
List alternatives
If you are trying to advertise an event, consider alternatives to emailing a
large list. Try using the
messages
bulletin board or
events calendar
on pangea.
