Stanford Geothermal Workshop

Preparing Your Files

1. Please use the document templates we have provided. These will help provide a uniform format for the final document. You can download the templates from our web page at template.html
2. Please use the styles in the document. For example, use Heading 1 style for section headings, Heading 2 style for subsections and Figure Caption style for figure captions.
3. When placing pictures, use Paste Special, and paste them as pictures. This makes the resulting file much smaller and more portable. It is usually better not to select "Float Over Text". Color diagrams are OK. If your original diagrams are not in electronic form, please scan them.
4. If you are using a Macintosh, do not convert your final file to Windows format. Just send us Macintosh format on a Macintosh disk.
5. If you are using Word 2007, please save your file in Word 2003/2000/1997 format and send us the .doc file. Our automatice PDF conversion programs cannot handle .docx files (Word 2007 native format).

1. Please send us your file by e-mail, or give to it us on disk. We can read CD-R, CD-RW.
2. Your electronic files must arrive at Stanford University by Jan. 22, 2010 so we have enough time to prepare the Proceedings CD. Note that we will not create a "preprint" CD -- the final and only Proceedings CD will be distributed at the workshop itself. Any papers that have not been received by Jan. 22, 2010 will not be included. This is the final and absolute deadline.

1. If you wish to include tabular data, figures such as maps etc., you may sent us additional files that can be put on the CD with your paper. Please consider that the CD may have a "shelf-life" of 20-30 years so it is important to present the data in as portable a format as possible. We suggest a simple format such as a plain text file or comma-separated data text file. Other formats you might consider could be Postscript or PDF for maps or larger diagrams.
2. The files should have easily understood names. The CD format restricts file names to be in the 8.3 format (e.g. filename.ext). You should give your files names such as table1.txt, or figure1.dat, or figure9.ps.
3. You can refer to the supplemental file in your paper (e.g. "data for this figure can be found in the file filename.txt"). On the CD, we will make links in your manuscript to point to the data files.

1. We will provide for computer-projection of PowerPoint slides. If you plan to use computer projection, please send us a copy of your PowerPoint presentation ahead of time so we can load it onto our computers (you may bring your own computer, but this often delays the talks as computers are changed over, and it doesn't always work!). The final deadline for the powerpoint files to be emailed to Stanford is January 29, 2010.
2. We will no longer place copies of the slides on the Proceedings CD, as there is no longer sufficient space.